JOB PURPOSE

• To provide an administrative, recruiting, organisation, supervisory and co-ordination function to the Managing Director in order to uphold company obligations, commitments and deadlines

KEY ROLES & RESPONSIBILITIES

RECRUITMENT

• Recruitment Process – Active role, implementation, action, reporting and management
• Placing and designing ads
• Managing all recruitment calls and to maintain a phone retention rate of min 75%
• Reconfirmation of all appointments
• Preparation of Observation/Evaluation Days
• Accurate record keeping of advertisements and recruitment tracking
• Pre-screening of candidates for Country Head
• Co-ordinating recruitment fairs
• Monitor the country’s recruitment KPIs and sales headcount
• Monitor online blogs and social media
• Hosting recruitment calls

ADMINISTRATION

• Preparation of Pre-Management meetings
• Preparation of Field Representative Agreements
• Production of FR Badges and updating of the ID Badge Log
• Preparation, balancing & finalising daily & weekly sales reports
• Checking and counting all daily submissions
• Finalising of FR earnings
• Preparation of FR pay slips
• Weekly maintenance of FR’s bond
• Upkeep of all procedures following FR’s termination of agreement
• Inventory and Stock control
• Review and monitor Administrators’ performances
• Preparation of payment request form, reimbursements, petty cash reconciliation and payment voucher
• Management of road trip
• Management of event marketing
• Coordinate with Operations Manager and Client Account Manager on operational and client matters
• Managing the department’s allocation for annual leave & sick leave
• Training and retraining new Administrators
• Developing systems for country & sales offices
• Coordinate with Branch Managers with regards to their respective Administrator’s roles & performances

GENERAL

• General office duties and running of the location
• Reception duties (these duties include, but not limited to, answering all incoming calls and greeting of visitors)
• Sending and sorting documents, as required
• Replenishing stationery supplies
• Upkeep and maintenance of the office
• To uphold pride in your workspace and office
• General tidying of the work place to maintain a business like presentation
• Retrieval and research of information, as required
• Photocopying, binding, laminating
• Filing
• Co-ordination & preparation of all postage, couriers, banking needs & requirements
• Co-ordination & preparation of materials such as printing supplies, event booth and recruitment websites
• Incoming and outgoing mail
• Maintaining a clear knowledge of the company’s structure and future direction
• Display sound knowledge of Appco’s Marketing Offices and procedures

Whilst employed with the company you are required to adhere to the following requirements:

• To act with good faith to all other Appco’s Marketing Offices
• To demonstrate good faith towards all Appco’s Marketing Offices
• Confidential information to not be disclosed to any unauthorised person
• To act in a professional manner whilst visiting or attending external meetings or conferences on behalf of the company
• Attendance of any training sessions or meetings as scheduled from time to time
• To attend a daily meeting with the Managing Director to plan the day/week/month etc
• To adhere all legal requirements in relation to the industry
• Meeting required deadlines and set tasks to the standard required – efficiently & accurately

You are required to have a sound knowledge or ability of the following:

• Microsoft Word, Excel, Power Point
• Time Management skills
• Diplomacy of problem solving
• Strong interpersonal and communication skills
• Ability to use initiative
• Ability to work under pressure
• Privacy & Confidential knowledge and understanding

JOB PURPOSE

• Working closely with the Senior Sales Managers and Country and Regional General Manager, the role focuses on sourcing for new and profitable business opportunities for the company

KEY ROLES & RESPONSIBILITIES

Business Development:

• Present to potential clients, showcasing The Appco Group’s credentials and track record
• Negotiate commercial terms with clients for new pilot campaigns
• Work with the new clients on contracts, financial modelling and setting up pilot campaigns
• Responding to all potential client queries

Research:

• Identify, research and monitor relevant and potential industries and country trends for business opportunities for the company

Risk Assessment and Compliance:

• Monitor media activity related to industries which the company is involved in
• Research relevant upcoming or current government legislation with regards to the industries the company works within
• Recommend methods and actions to mitigate risk and ensuring the company is compliant with relevant legislation

Strategy and Planning:

• Actively participate in management level strategy and planning sessions
• Devise and produce weekly and monthly reporting on each industry for research and business development planning
• Strategy and Planning
• ROI Forecast

EDUCATION / QUALIFICATIONS

• Possess at least a Bachelor's Degree or higher preferably in Business Studies/Administration/Management, Sales & Marketing or equivalent

KNOWLEDGE AND SKILLS

• Prefer minimum 5 to 7 years of work experience
• Prefer B2B sales experience
• Fluent in English
• Prefer Resident of English-speaking country High level of presentation skill
• High level of market research and new business development skill

ANY OTHER ATTRIBUTES

Note: Any other key attributes / characteristics preferred.